Newport Girls' High School


Leave of Absence

Wherever possible, all students should attend NGHS each and every school day.

In the hopefully unlikely event that a planned absence is required, the following system must be adhered to:

  1. Students should request a Leave of Absence form from the school office or download one below. This should be completed and returned at least a week prior to the date of the requested absence.  Please note a Leave of Absence form is only required for longer absences (one day or more).   For shorter absences  i.e. music exams which only requires a few hours leave during the school day, a note or email should be sent in advising us prior to the absence, but with at least 48 hours notice to enable authorisation to be considered.
  2. Completed forms will be passed to the Headteacher or Head of Sixth Form (if appropriate) to authorise.
  3. Parents will be notified of authorised absences via email.
  4. Where the Leave of Absence is not authorised, a letter will be sent home explaining the reason why.

Medical/dental appointments do not require a completed Leave of Absence form, however, a note or email should be sent in advising us of the appointment prior to the absence.

Information about unauthorised leave in term time from the local authority, as well as the LoA request form, can be downloaded from the table below.

As a school we are asked to inform you that, in line with Telford and Wrekin Council Policy, unauthorised absence may be subject to a penalty notice fine of £60 payable per parent, per child, increasing to £120 each if not paid within 21 days. If this fine is not paid within 28 days this may lead to court proceedings.

Unplanned absence

Parents should notify the school as soon as possible, and by 9:30am at the latest, of any unplanned absences e.g. illness, either by telephone: 01952 797550 or by sending an email to Please note that only emails from addresses registered with the school will be accepted, owing to safeguarding reasons and the school may choose to follow this up with a telephone call as necessary.

Where an absence is unexpectedly extended e.g. delayed flight or continued illness, parents should contact the school, as soon as possible, on each continued day of absence.